TLCFC December 2017 Visit

Here are the following accomplishments for the month of December 2017 visit:

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• Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances

TLC December 2017 Visit

Here are the following accomplishments for the month of December 2017 visit:

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• Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances
• Official Receipts sales recording
• Only two pads of official receipts left
• Recommendation
• Immediate printing of Official Receipt
• Authority to print from BIR

CVRH December 2017 Visit

Here are the following accomplishments for the month of December 2017 visit:

​

• Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances

PMCI December 2017 Visit

Here are the following accomplishments for the month of December 2017 visit:

​

• Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances
• Official Receipts sales recording
• Creation of Personnel Policy
• Schedule of accounting activities deadline Dec 31
• Schedule of increase capitalization to SEC Dec 28

TLCFC November 2017 Visit

Here are the following accomplishments for the month of November 2017 visit:

• ​Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances

TLC November 2017 Visit

Here are the following accomplishments for the month of November 2017 visit:

• ​Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances

CVRH November 2017 Visit

Here are the following accomplishments last November 2017 Visit:

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• Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances
• Most of receipts are not valid for recording
• Recommendation
• Need to have Sales and Expenses Journal Book
• Need to have Account Receivables Journal Book
• Need to have Account Payable Journal Book
• Need to have Cash and Deposit Journal Book

PMCI November 2017 Visit

Here are the following accomplishments for the month of November 2017:

• ​Create house rules
• Create finance policy
• Recording of Sales and expenses
• Audit of Sss, Philhealth, Pagibigfund and Bir remittances
• Increase capitalization finalization
• Official Receipts Recording and Audit

TLCFC October 2017 Visit

Here are the following accomplishments for the month of October 2017:

• TLCFC Revenue Voucher and Check Voucher 
• Audit and recording, BIR, Bir remittance, Sss, Philhealth and Pagibigfund remittances

TLC October 2017 Visit

Here are the following accomplishments for the month of October 2017:

• TLC Revenue Voucher and Check Voucher 
• Audit and recording, BIR books, BIR, Sss, Philhealth and Pagibigfund remittances

CVRH October 2017 Visit

Here are the following accomplishments for October 2017 Visit

• Contilu Revenue Voucher and Check Voucher audit and recording
• Audit of  BIR books, BIR, Sss, Philhealth and Pagibigfund remittances

PMCI October 2017 Visit

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Here are the following reports for the month of October 2017:

 

• Finalization of capitalization from 28M to 12.55M
• Compliance Audit of Bir, Sss, Philhealth and Pagibig
• Compliance audit of books sales and purchases behind by one month
• Audit of receipts Jan 2017 some are over and other are short of actual receipts from requested amount
• Findings most of the receipts has positive and negative variances

• Create Powerpoint for GAAP accounting principle and bookkeeping procedure
• Conduct seminar for GAAP accounting principle and bookkeeping procedure

TLCFC September 2017 Visit

Here are the following accomplishments for the month of September 2017:

• Encode Sales and Expenses report
• ​Audit of LGU permits and licences, BIR compliance, Sss, Philhealth and Pagibig remittances

TLC September 2017 Visit

Here are the following accomplishments for the month of September 2017:

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• TLC Sales BIR book needs validation for this year 2017
• Encode Sales and Expenses report
• ​Audit of LGU permits and licences, BIR compliance, Sss, Philhealth and Pagibig remittances
   
   
   

CVRH September 2017 Visit

Here are the following accomplishments for the month of September 2017 visit:

• Audit LGU permits and licences, BIR compliance, Sss, Philhealth and Pagibig remittances
• Encode sales and expenses

PMCI September 2017 Visit

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Here are the following accomplishments for the month of September 2017:

 

• Meeting with Isay and Ate Flodee on finalization of capitalization
• Activate Metrobank online bank statement inquiry for Dr. Tito and Ate Flodee
• Reinstall google drive with individual account to each computers except for Dra. Maslog but to no avail since the PC was not available due for repair
• Look for printer for printing delivery receipts, OR, SI, Excellmark Printing & Ent., Corp. 221 Paciano, Rizal, Calamba City,
• Pmci Aug-Sep purchases in BIR books needs to be updated
• Audit of Legal documents LGU, BIR and Social Benefits remittances 
• Submit Pmci P&L, Cash position, Daily Transaction Report, Petty Cash

TLCFC August 2017 Visit

Here are the following accomplishments from our previous visit last August 2017:

​

• Record transactions Sales and Expenses of Tlcfc Jun-Jul 2017
• ​Audit of Legal documents of Tlcfc i.e. LGU, BIR and Social Benefits
   

TLC August 2017 Visit

Here are the following accomplishments on our visit last August 2017:

​

• Audit of Legal documents i.e. LGU, BIR and Social Benefits 
• Record transactions Sales and Expenses of TLC from Jan-Jul 2017

CVRH August 2017 Visit

Here are the following accomplishments on our visit last August 2017:

​

• Audit of Legal documents i.e. LGU, BIR and Social Benefits 
• Record transactions Sales and Expenses of CVRH from Jan-Jul 2017

PMCI August 2017 Visit

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Here are our following accomplishments for August 2017 Visit:

• Send by email reconciliation report Jan-Jun 2017 Marketing and Accounting
• Send by email GM report template to be done on a monthly basis
• Policy and procedure on Cash handling
• Daily sales will be picked up by Treasurer
•  Petty Cash should be recorded and put to safe
•  Request petty cash must have petty cash request form, to be liquidated within the day or first in the morning on next day with official receipts and petty cash request form
•  Party who requested the petty cash should be the one who will record to petty cash voucher for liquidation and submission

• Payroll policy and procedure to be implemented after it is brought up to a general meeting, at least a month before. 
• Cut off on 15th payroll on the 20th of the same month. 
• Cut off on 30th payroll on the 5th of the following month

• On general meeting we addressed the issue of gossip, grievances and false accusation.
• Confrontation with the parties involved, air their sides and create resolutions
• On general meeting we also addressed loose handling of cash. Account losses and charge losses to responsible personnel who handles cash
• Accounting of Total Outstanding Capitalization, reconciliation, email to Dr. Tito final capitalization to be declared officially with SEC once approved, to be certified by our accountant and pass to SEC
• Meeting with Metrobank with Working Capital Back to Back Loan with 4% interest per annum, while cash invested in index fund with approx 18% p.a. Subject to ups and downs due to market fluctuations

TLCFC July 2017 Visit

Here are the following accomplishments we accomplished last July 2017:

• ​Record sales and receipts

TLC July 2017 Visit

Here are the following accomplishments we accomplished last July 2017:

• ​Record sales and receipts

CVRH July 2017 Visit

Here are the following accomplishments we accomplished last July 2017:

• ​Record sales and receipts

PMCI July 2017 Visit

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Our July 2017 visit accomplishments

• Interview and orient new bookkeeper who's over qualified because she came from a rural bank as a bank manager
• Get application form from Bpi, Metrobank and China Bank Savings for online banking 
• We identified that the management team needs team building to develop teamwork and comradeship 
• We identified that the company's vision, mission needs to sink in to their subconcious mind 
• We identified that we need to develop core values to create a culture 
• Dr Tito agreed to our proposal and initiated to have a team building activity this coming August 26 
• We identified that the management needs additional skillset to fulfill key performance indicators 
• We identified that the management team needs training for the new system that we have implemented 
• The management team needs to be informed of their new key performance indicators and to determine why they need to do it? If not what is the problem? Knowledge, Skillset, motivation or will problem 
• Online: we send email to Dr. Tito to give the profit and loss from Jan-Jun 2017 
• Online: we send email to Dr.Tito to give profit and loss for July 2017 and actual cash in bank for Pnb, Metrobank and Cbs 
• Online: I sent email to Rowell Manza asking for his sales report from April to July but to no avail 
• Offline: I made sales and accounting reconciliation report from Jan-Jun 2017

Plan

• Create a sales and accounting reconciliation report for July 2017 and email to Dr. Tito
• Create a template report for General Manager 
• With the following content: 
• Financial Metrics 
• Revenue 
• COP Cost of Production 
• COS Cost of Sales 
• Gross sales 
• GAE General Administration Expenses 
• ITDA Income before Tax Depreciation and Amortization 
• ITDA 
• Net Income/Loss

Business Opportunities / Threats

 

Action plan

 

• PPMWAAF Production, Personnel, Marketing, Warehouse, Accounting, Administration, and Finance narrated Report

TLC Visit June 2017

Our June 2017 visit with Dr Tito. Out of our three weeks stay in UPLB we were able to audit:

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• We made profit and loss template structure 
• We encoded initial figures from January to March 
• Inventory of TLC on hand.

CVRH Visit June 2017

Our June 2017 visit with Dr Tito. Out of our three weeks stay in UPLB we were able to audit:
  

• ​We made profit and loss template structure 
• We encoded initial figures from from January to March

PMCI Visit June 2017

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Our June 2017 visit with Dr Tito after our first visit last January 2017. Out of our three weeks stay in UPLB we were able to audit:

• BIR, SEC documents audit
• We were able to get figures from sales and expenses.
• We were able to meet the accountant regarding the format the we want to be, similar to annual report of URC since it has the same financial format. 
• Presentation of critical roles of officers and their key performance indicators i.e. Chairman, Treasurer, Corporate Secretary, CEO, CFO, COO, CHRO, CAO, CMO. 
• Presentation of new organizational structure 
• Identification and consolidation of equity of each shareholders and account them, which leads to increase and amendment capitalization to SEC 
• BIR COR which excludes export sales and import purchases 
• Install Gdrive software to all PMCI computers i.e. Admin, Accounting, HR, Production, Marketing and Warehouse.